R.P.R.A. results software update 9th May 2020.

RPRA Race Entry Pools and Prizes – Race Security

This has been our training road map, and well done to everyone. This is a quick recap of what you have done so far. All the training materials are available on http://pigeon.org.uk

Week 1 – Completed a race using the manual option.

  1. Downloaded the program and logged in.
  2. Synchronising your database so that all members details are downloaded from the RPRA database.
  3. Downloaded distances from the RPRA cloud.
  4. Posted the race to the cloud and checked it on the RPRA Results website.

Federation secretaries completed the above for their clubs and have downloaded their club’s results into the Federation account and then uploaded the federation result to the results cloud.

Week 2 – Channel or long distance several days event.

  • Hours of Darkness. This exercise looked at hour you can run a race over several days. It also reminded organisation to think what they will do if a pigeon arrives outside their Hours of Darkness. Is your organisation aware of how northern or southern members can gain an advantage through the setting of HOD? The exercise repeated the skills and understanding of week 1.

Week 3 – Design your own race and ETS data option as well as manual.

  • Design your own race from start and add ETS data to your result. The ETS data is easy to extract into a batch file. Mark the birds for a race, let them out for exercise, time them in, print out the times and then extract the data into a batch file. Process the batch file. Result done. No typing to do for ETS! Publish the result to the web. Check the result.
    • Fed secretary – Download the result into the fed account. Publish to the cloud

You can repeat wks 1-3 for repetition and Viv can zap all test results before the season starts. You can then design your amended race programmes.

Week 4.  Race Entry Pools and Prizes

You need to develop the understanding and skills in Wk1-3 above before attempting adding pools and prizes and processing a result.

The software is designed to run

  1. Individual clubs
  2. Federation with attached individual clubs DVF, Dewsbury Fed, NCF,
  3. Specialist clubs with sections and attached clock and marking stations. E.g. MNFC NEPC NRCC

Version 1.4 allows the Federation and club structure to have independent prizes and pools. A club can set its own pools and prizes and process them. Upload their results as normal. The federation downloads the results and then can process federation prizes and pools.

Previous version had no issues with individual clubs or specialist clubs. Several examples will be posted this weekend of the different results with prizes and pools.

Set up Race Entry Fees

Select Race Setup – Select Race Event.

Add the amount for the Race Fee E.g 3.75 You can add a marking fee of ‘Result Fee’  e.g. 3 and an admin fee or clock station fee etc. You have three options to play with to gather funds. If you leave blank they calculate 0.

Pool Structure setup – Before the season starts.

The program uses the same function for all organisations. You can have % 1inX Noms confined to age sex if required. Program is designed to run national organisations. Individual clubs use the same function probably a few less pool options.

Please note if you are using open and section pools, Open pools uses Capital letters ABCDE and Section pools use abcde these need to match printed race entry sheets you cannot swap these letters around. The program will default back to this form.

Rational Open larger area bigger letter. Section smaller area = lower case!

Example of a smaller club in membership using 5 pools with percentage

Race Entry – Postal Entries Online entries or Friday night entries.

  1.  Select your Race event in Race setup and set the entry fee of your race E.g. £3.75 you can add marking fee and admin fee if necessary. Your race is now setup for accepting income.
  • Select Race Setup – Race Entry
  • Select the race you are adding race entries to.
  • From the drop-down menu select the fancier. Add how many birds these are entered by the fancier.
  • Add pools to the line numbers by typing the appropriate letters set up in your pool structure.
  • Select Calculate Entry fee check with fanciers payment, amend if necessary and press save. If you make a mistake amend and press save. The last saving is the one that it is set.
  • Proceed to the next fancier until all entries are in.
  • Online entries go straight into the program. This require appropriate coding and setup.

AFTER THE RACE HAS BEEN FLOWN

Setting Race Prizes

This uses the same function if you are a club, fed or national.

Select Race Event Select category and then add the prize money you want paying out. You can have as many positions as required. If you use less than the default number just leave them blank.

This can be set prior to the race been flown or after the race has been flown by the organisation. Enter the amounts and press save. If you need to alter simply amend and press save.

MATCHING RACE RESULTS TO POOLS

Once your clubs have uploaded the race to the RPRA cloud and you have downloaded and published the full provisional result you can match the results to the pools. You need your Form B Race entry sheet for a large organisation prepare by having them in numeric order.

No Pools

Select the fancier from your Form B race entry. If the fancier has no pools just press save and move on to the next fancier.

With Pools

If you get a fancier which has entered pools, EG ABCDE ABCDE shown in left box then you need to check which position the bird was on your race entry.

In this example, my first bird timed was my first pigeon on Form B.  Therefore I placed 1  in the EntryNumber box. My second bird clocked was the 4th bird on Form B so I placed 4 in the Entry number.

When matching is complete, press save.

Repeat until all fanciers have been processed.

If a fancier doesn’t have their clock read the right-hand box wont display any birds clocked. Move on to the next fancier.

Processing Prizes and Pools

Press Process Pool Entries. Let the computer do the calculations. When this is complete, go back to your provisional result and press display results and all your prize money is displayed. Press Publish to the web and the result is on the RPRA Results site.

You can save the result as Word, PDF or Excel and add the result to your own website. You can print out hard copies as normal if required.

There is an Excel report which gathers all the necessary information for your report header pool summaries etc. This saves a lot of time generating the header of a result ready for displays in the fancy press. This is available on request as the Excel document is tailored to your organisations requirement. We can email a copy once you have a full result for you to see the different tables. The MNFC uses this file to generate its header. Previously this manual task was very time-consuming gathering information from a variety of different reports.

Next week we can look at Race Security, an immensely powerful function behind the software.

Good luck and stay safe.

Peter